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Policy
Policy title
PersonRecipient name
Due and activity-
StatusAwaiting
Policy assurance
Acknowledgement register
Find people who need attention, monitor each send and prepare version-specific evidence.
People requiring actionOperational registerDelivery, reading, declaration and signature
Assigned0
Awaiting0
Overdue0
Completed0
Start with People to follow up on overdue or unopened records. Use Sends for release-level progress and Evidence only when an auditable package is required.
Owner and admin only. Approval rules govern publishing; active legal holds always suspend deletion for matching evidence.
No people need attention
Recipient records will appear after a published policy is sent to an eligible audience.
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Send
Policy title
Version - · AudienceDelivery0 sent0 failed
Completion0 of 00 overdue
Sent--
Evidence pack
Evidence package
ScopeRequested--
StatusPreparing-
Legal holdNo
Record type
Policy evidence
Operational policyRetention0 days
Active holds0
Last updated-
Person record
Acknowledgement evidence
A read-only record tied to the exact published policy version.
Person-
Version-
Acknowledged-
Reading duration-
Declaration accepted
-
Signature evidence
-
Quiz result
-
Device and browser
-
IP and user agent evidence
-
Compliance evidence
Prepare evidence pack
Choose the narrowest immutable package that answers the audit request.
The pack is prepared in the background and remains listed in Evidence when ready.
Owner and admin
Retention rules
Set the approved retention period for one evidence record category.
Active legal holds always suspend deletion, regardless of this rule.
Protected evidence
Create legal hold
Freeze deletion for the selected policy record until an authorised user releases the hold.
This is a material governance action and will be recorded in the audit trail.